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Policies & Procedures

Policies and Procedures

At the Annual Meeting held in May, Council adopts its Standing Orders, Financial Regulations and Scheme of Delegation in addition to other Council Policies and Procedures each year.

The Town Council policies and procedures are the rules and guidelines that govern the operation and decision-making of a town council.  They ensure transparency, accountability, and efficient administration of the council’s activities, and cover areas like governance, finance, staff management, and community engagement.

Governance
GDPR
General

Openness of Local Government Bodies Regulations 2014

These Regulations require a decision-making Officer to produce a written record of any decision which would otherwise have been taken by the relevant Council, or a Committee, Sub-Committee of that Council, but it has been delegated to an Officer and the effect of the decision is to –

(i) grant a permission or licence
(ii) affect the rights of an individual or
(iii) award a contract or incur expenditure which, in either case, materially affects the Council’s financial position.

Examples of Decisions to be recorded

  • To award or renew a lease.
  • To refuse a request for access to information.
  • To award a contract or incur expenditure above £50,000.
  • To withdraw or refuse any council service, e.g. terminating an allotment agreement.

 Examples of Decisions not to be recorded

  • Routine administrative and organisational decisions.
  • To sign an allotment tenancy agreement.
  • To approve works undertaken by a contractor.
  • Any written decision that is already recorded by a written record and produced by virtue of other legislation.
  • Any decision that would be exempt or confidential.

Openness